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April 09, 2007

This Is Not A Drill - Consumer Reports Blog on Fire Safety

April, 2007

You know that a problem has reached the extreme when Consumer Reports takes up the mantle. So important is this topic that I thought I would pass it along.

Fire Safety - http://blogs.consumerreports.org/safety/2007/03/this_is_not_a_d.html .
Good advice, please read it all. For more information on Fire and Disaster Safety, there is also tons of good advice and recommendations on the Red Cross National site, available to all. As more and more people work outside the safety of the office, employers and their EH&S departments need to expand their workforce’s awareness and education of potential and new hazards that exist beyond the company office. A basic ounce of prevention – be aware of your surroundings. To repeat the phrase from the old TV show Hills Street Blues”, and as I often end my Red Cross Disaster Preparedness Presentations:
“Be Safe Out There”.

 

 

November 01, 2006

Human Side of Disasters

November 1, 2006

I was having a conversation with Liz Guthridge the other day. She and Kathryn McKee have co-authored a new book Leading People Through Disasters; An Action Guide: Preparing for and Dealing with the Human Side of Crises, Berrett-Koehler Publishers, 2006. (Read my brief review and order the book at the NWP Success! Store. Liz was discussing the impetus for writing the book. Both she and Kathryn have experienced multiple business disasters and have seen the devastating effect such events can have on the business.

Our discussion reminded me some of my own experiences. One of the worst was an incident that happened to one of my clients, the law firm Pettit & Martin, so shocking it hit the national news. With offices in San Jose (my firm had designed the offices) and San Francisco, in 1993, a disgruntled client walked into the SF offices and started shooting. Nine died and six were injured. The firm never recovered from the incident. A firm of approximately 140 people at the time of the shooting, employees and customers where so traumatized by the incident in San Francisco that the entire firm closed its doors two years later.

Note: Below is a link to a good Business Week article about this incident and other workplace violence. The article notes that "Workplace murder is the second-leading cause of death on the job". http://www.keepmedia.com/pubs/BusinessWeek/2001/

Another recollection disaster consequences is a high-tech client that went through the Northern California Loma Prieta earthquake in 1989. Located about 10 miles from the epicenter of the quake, one of the company's multiple sites was in a leased, three-story building with an unusual architectural design element. Shaped liked a triangle, one point was devoid of structure on the first floor, creating a recessed building entry and thus cantilevering the 2nd and 3rd floors over the walkway. Additionally, the visual support structure at the tip of that overhanging triangle was a slim column.

The building survived the earthquake. Though by most accounts there was a lot of movement, rolling and swaying (which of course is desirable). As I recall there was also some ceiling buckling and tiles and lights that fell, all which was remedied with code upgrades. The building was inspected, cleaned up and declared ready for occupancy again. But the employees refused to go back. The actual physical experience combined with the perceived sense of the visual design created the feeling, whether real or unreal, that the building was unsafe. The company never occupied the building, had to find new space for all those employees and were on the hook for the remainder of the lease expenses, temporary office space, move expenses and of course, employee productivity loss.

November 22, 2005

Are You Prepared?

November 22, 2005

I’m not a doom and gloom person. I’m an optimist. It’s what gets me up in the morning. The desire to explore the possibilities the day may bring. I also don’t believe in generating hysteria. So when I talk about diasaster, my intent is not to creat a Chicken Little the-sky-is-falling syndrome. However, if there are two* things the Red Cross has taught me, one is that a little preparation goes a long way.  

That is why I firmly believe that being prepared for work life's, as well as personal life's, exigencies. Business interruption, or what I call a business
WorkQuake™, will happen. It may caused by natural disasters like hurricanes or earthquakes, geopolitical
events like 9/11 or just everyday disruptions like a traffic accident or spill that closes a freeway -  
whatever keeps people from getting to work. Someday, any day without warning, your business may suddenly need to expand the usage of its remote access
infrastructure exponentially, and immediately. Are you prepared to do so?

If the above is not enough to get you moving, let me show you part of the White House’s plan for a bird flu pandemic.

Excerpted from
National Strategy for Pandemic Influenza

Roles and Responsibilities –
The Private Sector and Critical Infrastructure Entities

  • Establishing an ethic of infection control in the workplace that is reinforced during the annual influenza season, to include, if possible, options for working off site while ill,
    systems to reduce infection transmission, and worker education.
  • Establishing contingency systems to maintain delivery of essential goods and services during times of significant and sustained worker absenteeism.
  • Where possible, establishing mechanisms to allow workers to provide services from home if public health officials advise against non-essential travel outside the home. “

What is Business Preparedness? It means keeping business flowing as usual, preferably seamlessly, with as little down time as possible. It means having the technology in place for people to access the necessary data to keep doing their job. It also means having your business backed up or residing on servers elsewhere
so your company records and active data are not lost or inaccessible.

Ok - you know about preparing the technology, but what about preparing the people. Business preparedness also includes readiness for
you and the other people in the company. After all, you are the other software that actually makes the business hardware run. Are you or they prepared? You better be.

What does
people preparedness mean in a business sense? In general, here are a few basics everyone should do.
  • Know how to access the company data and systems. If access is via a VPN, making sure that everyone has the code or password and knows how to log on
  • Learn the remote version of communication skills
  • Know how to use the communication software
  • Have the infrastructure hardware installed at home
  • Be experienced in the actual business usage of the remote hardware and software at home, in other words,  practice telecommuting

The later is really the most important. Not just knowing how to do all of this, but actually doing it. There is no substitution for experience. When I was in Baton Rouge for Hurricane Katrina as a trained Red Cross volunteer, I could tell who had taken Red Cross disaster preparedness classes and who had not. Who had been through a disaster recovery effort before, whether national or local, and who were first-timers.

Obtaining life skills is an experiential process. Obtaining business disaster survival skills is the same. To “know how”, learning the concept, is absolutely the necessary first step. But we are talking about brain knowledge coupled to physical enactment. The other
part of “know how” is to imprint the knowledge to the brain, which is only done by physical application, by practice.
So let’s all be prepared. To paraphrase, with all due respect, the Red Cross -  together we can save our business lives.

* ask me about the second thing